List of active policies

Full policy

1. The Trainee hereby expressly gives the Company permission to collect and process any of the Trainee’s personal information as defined in the Protection of Personal Information Act (No. 4 of 2013) (“POPI”) as well as the Promotion of Access to Information Act (No. 2 of 2000) (“PAIA”) and the associated regulations and this can be done -

• for any legitimate purposes connected with the Trainee’s academic and related matters, including but not limited to maintaining personal contact details, to comply with applicable legislation, invoicing, implementing health management systems, tuition, assessments, evaluation, training and development, occupational health and safety, security and access control, administration of the Trainee contract and the learning itself and other matters related to the purpose of the main contract;

• in order to comply with laws and other measures designed to protect or advance persons, or categories of persons, disadvantaged by unfair discrimination;

• in order to protect the Company’s legitimate interests in respect of credit-related matters, criminal offences which have been, or can reasonably expected to be, counted against the Trainee or other Trainees;

• in order to perform obligations under law or contract, to protect the legitimate interests of the Trainee or to pursue the legitimate interests of the Company or of a third party to whom the information is supplied;

• in order to comply with regulations such as Chapter 5, Section 27 (j) of the National Qualifications Framework Amendment Act 12 of 2019, Section 57(2) of the Higher Education Act, 1997, (Act No.101 of 1997, as amended) (“the Act”) and Regulation 27 of Chapter 6 of the Regulations for the Registration of Private Higher Education Institutions, 2016;

• in order to report to HEQCIS or DHET for the purpose of reporting to the National Learner’s Records Database (NLRD);

• in order to enrol and achieve Trainees on the SETA LMIS.

2. For purposes of this clause, "processing" refers to processing as defined in the POPI Act and includes but is not limited to collecting, receiving, recording, organising, collating, storing, updating, retrieving, altering, using, disseminating, distributing, merging, linking, blocking, degrading, erasing or destroying of any personal information.
3. The Trainee similarly consents to the processing, analysing and assessment of the Trainee’s personal information by any third party, whether based in South Africa or in other jurisdictions. Any personal information will only be used by any such third parties in accordance with the instructions of the Company.
4. The Trainee consents to the processing of their name, surname, date of birth, Identity Number, contact number, address, email address, disabilities, socio-economic group, ethnic group for registration on the MSC Management Information System (MIS) and Electronic Learning Platform (ELP) for reporting to HEQCIS or DHET for the purpose of reporting to the National Learner Records Database (NLRD).
5. Insofar as the Trainee may be under the age of 18, the Company shall require written approval from the legal guardian and/or other competent person before any engagement directly with the Trainee shall take place.
6. The Trainee consents to the use of platforms such as (but not limited to) SMS, WhatsApp and Telegram for communication and study purposes.
7. The Trainee warrants that any and all personal information provided by the Trainee to the Company shall at all times be true and correct and that the provision of inaccurate and/or misleading personal information shall constitute serious breach and/ or misconduct.
8. The processing of personal information by the Company shall further be subject to any applicable policy regulating this in place at the Company and as amended from time to time at the sole discretion of the Company. The Company shall ensure that the Trainee is at all times aware of the aforementioned policy and any amendments thereto.
9. Furthermore, the Trainee shall by virtue of his or her enrollment, have access to the personal, private and confidential information of other data subjects. The Trainee understands and accepts that such information may only be processed in accordance with the provisions of POPI and PAIA read along with the Company’s specific policies and procedures.
10. The applicant party consents to the College lawfully using electronic and other images that will promote the business and reputation of the College and that these can be used indefinitely even after the expiry of this contract.
11. As a general rule, personal information may only be processed if the data subject has provided permission, it is required in terms of a contract or it is required by statute. In the event of the Trainee requiring permission to process personal information, the Company Information Officer must be approached for a decision.

In the event you wish to engage with the Information Officer in respect of your rights under the POPI or other statute, please visit our website or contact the Information Officer on popi@msccollege.co.za